Scale Army Careers
The Bookkeeper will be responsible for managing day-to-day bookkeeping and financial data entry, maintaining accurate records in QuickBooks, entering and tracking purchase order information, reconciling financial activity, and supporting routine accounting processes.
This role requires at least 2 years of bookkeeping, accounting support, or related experience and is suited to someone who is highly accurate, organized, and comfortable working independently with financial records and repetitive data-entry tasks.
Location
Fully Remote | 9:00 AM – 5:00 PM EST
Key Responsibilities
QuickBooks Bookkeeping
- Maintain accurate and up-to-date financial records in QuickBooks.
- Record and categorize day-to-day financial transactions.
- Maintain an organized chart of accounts and ensure transactions are coded appropriately.
- Review financial records for missing, duplicate, or incorrectly categorized transactions.
- Maintain supporting documentation for bookkeeping activity.
- Assist with keeping the general ledger accurate and current.
Purchase Order Data Entry
- Enter purchase orders accurately into the appropriate systems.
- Maintain organized records of purchase orders and related documentation.
- Verify purchase order information, including vendors, amounts, dates, and supporting details.
- Identify missing or inconsistent information and follow up as needed.
- Ensure purchase order records align with relevant invoices and financial documentation.
- Maintain accuracy when processing large volumes of information.
Accounts Payable & Accounts Receivable Support
- Assist with recording vendor bills, payments, and customer transactions.
- Maintain accurate vendor and customer records.
- Track outstanding transactions and flag discrepancies when identified.
- Support invoice and payment reconciliation.
- Assist with routine accounts payable and accounts receivable bookkeeping activities as required.
Financial Data Management
- Perform accurate and timely financial data entry.
- Maintain organized digital records of invoices, receipts, purchase orders, and other financial documents.
- Review entered information for completeness and accuracy.
- Help maintain clean and reliable financial data across systems.
- Follow established bookkeeping procedures and internal controls.
Reporting & Month-End Support
- Assist with routine financial reporting and month-end bookkeeping activities.
- Provide organized records and supporting documentation to accounting or finance leadership.
- Help ensure transactions are properly entered and reconciled before reporting periods close.
- Generate basic QuickBooks reports when requested.
Qualifications
Experience
- 2+ years of bookkeeping, accounting support, or related experience.
- Hands-on experience using QuickBooks for day-to-day bookkeeping.
- Experience with financial data entry.
- Experience entering and maintaining purchase orders is strongly preferred.
- Familiarity with accounts payable, accounts receivable, and reconciliations.
Skills
- Strong working knowledge of QuickBooks.
- Ability to work effectively with spreadsheets and financial data.
- Familiarity with Microsoft Excel or Google Sheets.
- Strong data-entry skills with a high degree of accuracy.
- Ability to organize and maintain financial documentation.
- Understanding of basic bookkeeping and accounting principles.
- Familiarity with transaction categorization and general ledger maintenance.
- Understanding of invoices, purchase orders, bills, and payments.
- Ability to identify discrepancies and investigate basic bookkeeping issues.
- Strong attention to detail and consistent financial recordkeeping.
- Ability to manage multiple transactions and priorities.
- Ability to independently manage responsibilities while communicating issues when necessary.
- Ability to handle confidential financial information appropriately.
What Success Looks Like
- QuickBooks records remain accurate, current, and properly organized.
- Purchase orders are entered accurately and on time.
- Financial transactions are consistently categorized and documented.
- Bank and account reconciliations are completed accurately.
- Purchase order, invoice, and payment discrepancies are identified quickly.
- Financial documentation is easy to locate and properly maintained.
- Bookkeeping data is reliable and ready for reporting or accounting review.
- Finance and operations teams spend less time correcting data-entry errors or searching for missing information.
Opportunity
The Bookkeeper will have the opportunity to take ownership of essential bookkeeping processes and help maintain the financial accuracy of a growing organization.
The role will work directly with QuickBooks, purchase orders, transaction records, and other core financial information while helping maintain organized and dependable bookkeeping processes.
Application Process:
To be considered for this role these steps need to be followed:
- Fill in the application form
- Record a video showcasing your skill sets