Virtual Assistant – Advertising Outreach & Administrative

Description

• Job Title: CPT-11635 Advertising Outreach & Administrative Virtual Assistant.

• Company: 20four7VA, working with a newspaper and entertainment publication based in Downtown Los Angeles.

• Job Type: Remote independent contractor position at entry/junior level.

• Role Purpose: Support advertising campaigns by contacting businesses, sharing publication opportunities, following up with interested prospects, and maintaining accurate contact records.

• Nature of Work: Primarily written communication and administrative support. It does not require cold calling, advertising design, or advanced sales skills.

• Work Schedule: 20 hours per week, Monday to Friday, with flexible daily hours to be determined in Pacific Standard Time (PST). Hours may increase based on performance.

• Work Arrangement: One virtual assistant will be assigned to the client.

Responsibilities

– Advertising Outreach

• Contact potential advertisers via email and Instagram using approved scripts.

• Invite local businesses to participate in upcoming publication issues and advertising campaigns.

• Work through provided business lists and identify additional relevant contacts.

• Maintain consistent daily outreach activity and track interested prospects.

– Prospect Follow-Up

• Add interested businesses to the appropriate MailerLite campaign or contact list.

• Follow up to confirm that businesses have received campaign information.

• Answer basic questions using approved information and materials.

• Send follow-up messages and deadline reminders.

• Direct interested businesses to the relevant sign-up information.

– Administrative and Contact Management

• Maintain accurate contact details, communication notes, and follow-up statuses.

• Organize email and Instagram messages that require further action.

• Track outreach activities using spreadsheets or approved systems.

• Monitor campaign deadlines and outstanding responses.

• Provide regular progress updates.

• Assist with additional administrative duties as the role develops.

Requirements

• Experience: Administrative, lead generation, or outreach experience is strongly preferred, but advanced marketing or sales experience is not required.

• Written Communication: Strong written English is essential.

• Communication Skills: Experience using email and social media for business communication is preferred.

• Following Procedures: Ability to follow scripts, established processes, and instructions accurately.

• Software Knowledge:

  • Instagram.

  • Email platforms.

  • Google Sheets or Microsoft Excel.

  • Basic contact-tracking systems.

  • MailerLite experience is preferred.

• Personal Qualities:

  • Dependable, organized, and detail-oriented.

  • Consistent and accountable when completing assigned tasks.

  • Comfortable with repetitive outreach and follow-ups.

  • Able to work independently with minimal supervision.

  • Willing to learn and take on related responsibilities.

• Availability: Able to commit to 20 hours per week, Monday through Friday, with working hours to be agreed upon.

• Language: English; no specific gender or geographic region is preferred.

• Contractual Terms: Must operate under a Master Services Agreement and Statement of Work as an independent contractor, not as an employee.

Benefits

• Competitive compensation rates.

• Weekly payments through 20four7VA, subject to the engagement terms.

• Free training and professional upskilling opportunities.

• Ongoing support and guidance.

• Access to a supportive virtual assistant community.

• Potential to increase contracted hours based on performance.

• Exposure to advertising outreach, lead generation, campaign coordination, and administrative support.

• Opportunities to explore other available roles through 20four7VA.