Winning Assistants
Description
- Position: Medical Administrative & EHR Support Virtual Assistant
- Employment: Part-time, remote
- Schedule: Tuesday, Wednesday, Friday, Saturday & Sunday, 1:00 PM–5:00 PM CDT
- Days off: Monday & Thursday
- Pay: $5–$6/hour, depending on experience
- Primary focus: Administrative and EHR/EMR support for a healthcare provider.
- Non-patient-facing role — no phone calls or direct patient contact.
- Manage appointments and calendars across approximately five practice locations.
- Perform EHR/EMR data entry, including:
- Setting up patient sessions and records.
- Updating provider notes using templates.
- Entering patient and medication information.
- Supporting new-patient/admission records.
- Maintaining accurate patient records.
- Work primarily with Ethizio; similar EHR/EMR experience is acceptable.
- Enter provided CPT codes and billing information into patient records.
- Follow established healthcare workflows, templates, and instructions.
- Maintain patient confidentiality and accurate documentation.
- This is not a medical-scribing position; the provider handles final clinical dictation.
Requirements
- Healthcare, medical administration, EHR/EMR, or similar experience highly preferred.
- EHR/EMR experience strongly preferred; experience with multiple systems is an advantage.
- Ethizio experience is a plus but not required.
- Clinical/medical background preferred but no medical degree, license, or clinical certification is required.
- U.S. healthcare experience preferred but not mandatory.
- Virtual assistant experience is helpful but not required.
- Strong:
- Scheduling and calendar-management skills.
- Data-entry and organizational skills.
- Attention to detail.
- Ability to follow detailed instructions and templates.
- Able to learn new healthcare systems and workflows quickly.
- Reliable, adaptable, and capable of working independently.
- Strong written and spoken English.
- Must have relevant work experience.
- Must be available for the stated Tuesday–Sunday schedule.
- Must provide NBI Clearance and/or Local Police Clearance before onboarding.
- Must be comfortable with camera-on video meetings when required.
- Must be able to handle confidential healthcare information.
- Technical requirements:
- Reliable computer.
- Internet of at least 25 Mbps.
- Noise-canceling headset.
- Working webcam.
- Quiet, professional workspace.
Benefits
- HR & Contractor Support Team for guidance, contracts, and client communication.
- Optional premium VPN for privacy/security.
- HIPAA & cybersecurity training and certification provided.
- Top 1% VA Performance Training covering communication, productivity, client management, and VA best practices.
- Potential for client-approved U.S. holidays off.
- Client-approved time off, which may be paid or unpaid depending on the client.
- Access to templates, SOPs, workflow guides, and productivity resources.
- Potential performance-based bonuses/incentives or increased hours depending on the client.
- Important: these are contractor perks, not standard employee benefits. Paid leave, bonuses, and increased hours are not guaranteed.
Bottom line
- Best fit: Someone with healthcare admin/EHR experience who is highly organized and comfortable with repetitive, accuracy-sensitive work.
- Biggest advantage: Prior EHR/EMR experience, particularly with U.S. healthcare workflows.
- Biggest barrier: The role requires availability during 1–5 PM CDT on five specific days, so schedule compatibility matters.
- Worth noting: At $5–$6/hour and part-time, this is better viewed as a flexible contractor opportunity and U.S. healthcare experience builder, rather than a high-paying medical administration role.