Executive Assistant – Worldwide, fully remote

Description

• Role: Executive Assistant to the Founder (Operations, Process and AI) at Growthub.

• Location: Worldwide, fully remote.

• Employment type: Full-time.

• Company: Growthub is a creative marketing agency specializing in high-performing paid advertising creatives for scaling brands.

• Main objective: Act as the Founder’s right hand, turning daily operations into documented processes, automated systems, and AI-powered workflows.

• Work schedule: Full-time availability during US Eastern Time (ET) business hours.

• Role focus: A blend of executive assistance, operations management, process improvement, and AI automation—not just calendar and inbox management.

Responsibilities

• Document processes: Shadow the Founder, identify recurring tasks, and create SOPs, checklists, and templates.

• Build automations: Streamline workflows across project management, email, Slack, CRM, and documentation tools.

• Implement AI solutions: Use ChatGPT, Claude, and similar tools for research, briefs, summaries, reporting, and administration.

• Manage priorities: Track projects, deadlines, and deliverables while ensuring team members follow through.

• Coordinate meetings: Prepare agendas, capture notes, and convert discussions into actionable tasks with owners and deadlines.

• Provide executive support: Manage the Founder’s calendar, inbox triage, and day-to-day administrative needs.

• Maintain systems: Build and continuously improve a library of AI prompts, automations, and workflows.

• Coordinate support: Work with the existing part-time assistant to manage handovers and shared responsibilities.

• Drive accountability: Ensure documented processes are adopted and consistently followed by the team.

Requirements

• Experience: At least 2 years of project management experience coordinating timelines, projects, and stakeholders.

• Agency experience: Mandatory experience working in or with a creative, marketing, or advertising agency.

• Communication: Excellent written and spoken English, with a clear and professional communication style.

• AI proficiency: Hands-on experience with AI tools and willingness to experiment with new solutions.

• Process mindset: Ability to document, simplify, standardize, and improve workflows.

• Organization: Highly organized, proactive, detail-oriented, and comfortable working directly with a fast-moving Founder.

• Availability: Full-time commitment during US Eastern Time business hours.

• Work environment: Reliable internet connection and a quiet workspace.

Nice to have:

• Experience with Zapier, Make, or n8n automation platforms.

• Familiarity with Notion, Slack, Google Workspace, and similar tools.

• Knowledge of video, advertising, or content-production workflows.

• Previous experience as an Executive Assistant or Chief of Staff supporting a founder or executive.

Benefits

• 100% remote work: Work remotely from anywhere, subject to the role’s working-hour requirements.

• Direct Founder exposure: Work closely with the Founder and gain insight into business strategy and operations.

• AI and automation experience: Build practical AI-powered systems and scalable workflows.

• Operational ownership: Take responsibility for improving how the business operates as it grows.

• Career development: Gain cross-functional experience spanning executive support, project management, systems design, and automation.

• Creative industry exposure: Work with an agency producing performance-driven advertising for growing brands.