Scale to Win
The Executive Assistant plays a critical support role on Scale to Win’s Executive Team. This position reports to the Chief of Staff and provides dedicated calendar, scheduling, email, and task-tracking support to executive leadership.
On a day-to-day basis, this person focuses on managing executive calendars, coordinating scheduling across internal and external stakeholders, supporting email correspondence, and tracking tasks and follow-ups to keep executive leadership organized and on top of priorities. This is a part-time role at 20 hours per week.
Core Responsibilities
- Manage complex, shifting calendars for executive leadership, including scheduling meetings and placing calendar holds
- Send and manage email meeting invites on behalf of executives
- Coordinate scheduling logistics across internal and external stakeholders, resolving conflicts as they arise
- Monitor and support executive email correspondence, flagging priority items and drafting responses as needed
- Track tasks, deliverables, and follow-ups on behalf of executives, ensuring nothing falls through the cracks
- Maintain task lists and project boards to keep executive priorities organized and visible
- Provide fast, reliable turnaround on scheduling and communication requests throughout the workday
Skills & Qualifications
- Experience as an Executive Assistant or in a similar support role, ideally supporting senior executives
- Extensive experience with Google Suite (Gmail, Calendar, Docs, Sheets, Slides)
- Extensive experience with messaging platforms such as Slack
- Preferred: experience with task/project tracking platforms such as Asana, Monday, or Trello
- Incredibly responsive, with the ability to turn around scheduling and communication requests quickly
- Strong calendar management and scheduling skills, with comfort managing multiple executives’ schedules simultaneously
- Excellent written and verbal communication skills
- High degree of discretion and professionalism when handling sensitive or confidential information
- Strong organizational skills and attention to detail
- Ability to work independently, prioritize effectively, and adapt to shifting priorities
- Ability to maintain a consistent, reliable schedule (see below)
Schedule
This role is 20 hours per week (4 hours per day, 5 days a week, from 12:00 PM and 4:00 PM EST). Because this role manages calendars and scheduling, having reliable, predictable daily coverage during these core afternoon hours ensures seamless continuity for the executives you will support.